Control Procurements
Control Procurements is the process of managing procurement relationships, monitoring contract performance, making changes and corrections as appropriate, and closing out contracts.
Explanation
Control Procurements ensures that both the buyer and seller meet their contractual obligations. The project manager and procurement team review seller performance, manage contract changes through the integrated change control process, and resolve any disputes or claims that arise during contract execution.
Key activities include performance reviews comparing seller deliverables to contract requirements, inspections and audits, payment administration, and claims management. The process uses tools such as earned value analysis, trend analysis, and contract change control systems to track and manage procurement performance.
This process also encompasses contract closure, where the team verifies that all work and deliverables are acceptable, settles any open claims, and archives contract documentation for future reference. In PMBOK 6th Edition, Close Procurements was merged into Control Procurements.
Key Points
- •Belongs to the Monitoring & Controlling process group
- •Manages contract performance, changes, and dispute resolution
- •Includes contract closure activities (merged from Close Procurements)
- •Uses performance reviews, inspections, and earned value analysis
Exam Tip
In PMBOK 6th Edition, Close Procurements was folded into Control Procurements. If the exam asks about closing contracts, the answer is Control Procurements.
Frequently Asked Questions
Related Topics
Conduct Procurements
Conduct Procurements is the process of obtaining seller responses, selecting a seller, and awarding a contract.
Claims Administration
Claims administration is the process of documenting, processing, monitoring, and resolving contested changes, disputes, or requests for compensation between the buyer and seller during contract performance.
Procurement Management Plan
The procurement management plan is a component of the project management plan that describes how a project team will acquire goods and services from outside the performing organization.
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