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CAPM Practice: Demonstrate an understanding of project management planning

Question 80 of 100 in Demonstrate an understanding of project management planning

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Vivek Dlamini is conducting project closure activities for a logistics optimization project at Eastbound Logistics. Match each closure activity on the left with its primary purpose on the right. Items: 1. Conducting a lessons learned session 2. Releasing project resources 3. Obtaining formal acceptance of deliverables 4. Archiving project documents Which option correctly matches each item to its description?
Show answer & explanation

Correct answer: 1. Conducting a lessons learned session → To capture knowledge for future projects and continuous improvement 2. Releasing project resources → To make team members available for other assignments and close resource commitments 3. Obtaining formal acceptance of deliverables → To ensure deliverables meet requirements and gain customer sign-off 4. Archiving project documents → To preserve project records for organizational knowledge and compliance

Explanation

Lessons learned sessions capture what worked well and what could be improved, creating organizational knowledge for future projects. Releasing resources frees team members to work on other initiatives and formally closes resource allocations. Formal acceptance ensures the customer/sponsor confirms deliverables meet agreed requirements, providing closure. Archiving documents preserves project information for future reference, audits, compliance, and organizational process assets.

**Why not A:** This option reverses formal acceptance and lessons learned. Formal acceptance is about ensuring deliverables meet requirements and gaining sign-off, not capturing knowledge. Lessons learned sessions capture knowledge for continuous improvement, not deliverable validation.

**Why not C:** This option incorrectly assigns archiving purposes to lessons learned and lessons learned purposes to archiving. Lessons learned capture knowledge for improvement, while archiving preserves project records for organizational reference and compliance.

**Why not D:** This option incorrectly assigns resource release purposes to lessons learned and formal acceptance purposes to resource release. Lessons learned capture knowledge, not free up resources, and resource release returns team members to other work, not confirm deliverable acceptance.

Key Concept

This question covers Demonstrate an understanding of project management planning under Demonstrate an understanding of project management planning (Project Management Fundamentals and Core Concepts).

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